Looking at that title you might be thinking you’re in for a dull day. Don’t worry I’m going to keep this as fun as I can. And it is going to save you time and headaches in the future.
How do you keep track of what your students are working on and where they’re at? Whether you have 5 students or 50…keeping track on students can be tricky.
There are two parts to my own system.
Part 1: Printable Organisation
Each student has a folder (we call them wallet folders here in Ireland). These are super cheap to buy in bulk.
Inside each student’s folder are the appropriate blank assignment sheets and any other sheet music, worksheets, or visual aids that I plan to use with them.
Whenever I see or make a printable I want to use with a particular student I print it and pop it in. Straight away. (I’m not in the business of trying to remember things later.)
Part 2: Spreadsheets
For the bigger picture, longer term keeping track of students I use spreadsheets. I have a big file with several different spreadsheet pages set up called ‘Student Info’.
In my ‘Student Info’ file there are spreadsheets with students organised by…
- Months in my studio
- Months total learning piano (different for transfer students)
I also have sheets to keep track of..
- What books students have currently
- What books I’m planning next
- Which scale level they’re working towards
- Theory books they’re working in
- Flashcard, rhythm or chord challenges they’re studying towards
This two part system means I can always find information about one of my students and I can see the bigger studio-wide picture too. This note system is also very adaptable and flexible. If I think of a new way I should be keeping track of students I just go ahead an add another spreadsheet to my file.
Can you tell I like data?
I’m a bit nerdy for numbers. But even if you’re not that way inclined (maybe especially if not) I encourage you to take today’s challenge and geek out with me for a while.
It’ll serve you well for years to come. 🙂
- Take a look at the way you currently take notes on students.
- Decide what’s working and what isn’t.
- Pick one thing to fix about your current system.
- Fix the problem today, or make it super easy to fix going forward.
Is keeping track of students easy for you?
Share how you stay organised (or how you struggle to!) and on top of student progress over in the Vibrant Music Studio Teachers group on Facebook or in the comments below.